What Is a Letter of Interest and How to Write One?

When seeking employment opportunities an extremely useful tool can be the letter of interest. This is also called a prospecting letter because you are letting an employer know that you are interested in any vacancy they may have now or in the future. Waiting for companies to post suitable openings can mean waiting a long time. It also means that when such vacancies become available you will be just one of many applicants. By sending this type of letter it is possible to get a foot in the door even before there is a job available.

How a Letter of Interest Works

If there is a particular company that you are interested in working for it is possible to send them an inquiry letter about any potential vacancies in the future. This communication can be sent via post or by email. It is important to make clear the exact job you are looking for and to include information about what makes you suitable for the position. It is also standard practice to send a copy of your resume along with the letter.

How to Write a Letter of Interest

In order for a prospecting letter to get you noticed it needs to be written in a certain way. The fact that the company hasn’t advertised any positions can work for or against you. It could mean that the person reading the letter will have more time to consider it because they are not dealing with hundreds of applications. On the other hand, the company might only give your letter a quick glance because they are currently not looking for employees. In order to increase the chances of your communication getting noticed the following tips can help:

  • You will need to ensure that your communication is in a business letter format; this applies even if you are sending an email. If you are unsure about how to write a business letter you will find plenty of examples online.
  • Any prospecting letter needs to be carefully edited to ensure that there are no spelling or grammar mistakes. If possible ask somebody else to check your letter for mistakes.
  • Find out as much as you can about the company before you communicate with them. Make sure that you convince them of your knowledge about the company in the letter. This information will be very useful in the paragraph where you explain why you want to work for the company.
  • This letter only needs to be three or four paragraphs long. In the first paragraph introduce yourself and explain that you are looking for work. In the second paragraph explain why you want to work for that particular company. In the third paragraph you need to provide evidence of why you will be suitable for the position. Make sure that the letter isn’t too long and that it doesn’t contain any unnecessary information.
  • Find out who does the hiring in the company and direct the letter to this particular individual. It is no use sending a letter to somebody who has no power to offer you a job.



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